Document Legalization for Japan
Embassy of Japan in Stockholm
Need documents legalized for Japan? We handle the complete process – from notarization to apostille.
Why is legalization needed for Japan?
Japan is a member of the Hague Convention and accepts apostille.
Legalized documents are required for work visas and company registration.
We handle the entire process for you so you can focus on your plans in Japan.
Common documents for Japan:
- ✓Diplomas and educational certificates
- ✓Employer certificates and employment contracts
- ✓Personal certificates and birth certificates
- ✓Marriage certificates and family documents
- ✓Corporate documents and powers of attorney
- ✓Trade documents and certificates of origin
Legalization process for Japan
Notary Public
Private documents are notarized first.
Apostille
The Notary Public issues the apostille.
Delivery
Documents are sent to you.
Embassy of Japan in Stockholm
Contact details
- 📍City: Stockholm
Gärdesgatan 10, 115 27 Stockholm - 📞Phone:
+46 8 579 353 00 - 🌐Website:
https://www.se.emb-japan.go.jp
Let us handle the contact
You don't need to visit the embassy yourself. We handle all contact and ensure your documents are correctly legalized.
- ✓We submit your documents
- ✓We collect them when ready
- ✓We send them to you
When do you need legalization for Japan?
Swedish documents are not automatically valid in Japan. Authorities, employers and educational institutions in Japan require that documents are first verified by Swedish authorities and then apostilled before they can be used. The most common situations where we help our customers:
Work in Japan
Work permit applications, employment contracts and professional licenses for Japan typically require legalized education certificates and police clearance.
Studies in Japan
Universities in Japan demand legalized diplomas, transcripts and grade certificates as part of admission for international students.
Family matters
Marriage, family reunification, birth registration and adoption in Japan require legalized marriage certificates, birth certificates and personbevis.
Business & company
Setting up subsidiaries, signing contracts or registering trademarks in Japan requires legalized registreringsbevis, articles of association and powers of attorney.
Processing time for Japan
The complete legalization chain for Japan typically takes around 3-7 working days from the moment we receive your originals until they are ready for return delivery. The timeline is mainly determined by the Notary Public's apostille queue.
What we can do is keep your case moving without waiting days — the Notary Public notarizes and apostilles in the same visit where possible. You receive automatic status updates by email every time your case moves forward.
Need it faster? Contact us before ordering — for urgent Japan cases we can sometimes offer express handling at Embassy of Japan in Stockholm for an additional fee.
Cost for Japan
Legalization for Japan has a fixed price that you see in the order form before you pay. The price covers the entire chain — notarization and apostille by Notarius Publicus.
Multi-document orders qualify for our bundle pricing and typically come out cheaper per document. Company documents from Bolagsverket and Skatteverket don't need notarization and follow a separate price list.
All prices include VAT and outlays paid on your behalf to authorities. There are no hidden fees — you see the final amount before payment.
Get exact price for Japan →Why Japan only requires apostille
Japan is a member of the Hague Apostille Convention of 1961. This means Swedish documents only need a single apostille — issued in Sweden by a Notary Public (Notarius Publicus), not the Ministry for Foreign Affairs — to be recognized as authentic in Japan — no embassy step is required.
Apostille is faster and cheaper than the full embassy chain non-Hague countries require. Private documents (birth certificates, marriage certificates, education diplomas etc.) still need to be notarized by Notarius Publicus first, but company documents from Bolagsverket and Skatteverket can be apostilled by the Notary Public directly.
Always check with the recipient in Japan whether they require a certified translation in addition to the apostille — this is a separate step we can also handle for you.
Frequently asked questions about legalization for Japan
How do I legalize documents for Japan?▼
How long does legalization for Japan take and what does it cost?▼
Why do I need to legalize documents for Japan?▼
Which documents can be legalized for Japan?▼
Do I need to arrange the apostille myself?▼
We also handle legalization for
Other countries in the same region. We handle the full chain for all of them — notarization, apostille or UD and embassy.
Ready to legalize your documents for Japan?
We have helped hundreds of customers with legalization for Japan. Order online or contact us for advice.
Does your company order often?
A framework agreement gives you agreed prices, invoices with your reference and cost centre, and a customer number everyone at your company can order with. Free of charge, no minimum volume.